Mount Pleasant Public Library: Board of Trustees Meeting
Minutes of the Meeting of January 19, 2018

Trustees & Liaisons present: James Calabro, Larry Levine, Jorge Marmol, Emil Muccin, Marcie Krauss, Robert Huerster, Paulette Dimovski, Mary Ann Quinn, Laurie Smalley, Joe Stargiotti

Also present: John Fearon, Library Director; Vivian Gufarotti, Assistant Library Director

Administrative: Trustee Calabro called the meeting to order at 7:34 PM

Election of Officers for the year 2018
There being no nominations from the floor, it was moved by Trustee Dimovski, and seconded by Trustee Marmol, that:
Nominations be closed and a unanimous ballot be cast for the Nominating Committee’s slate of officers.
• Chair, Trustee Calabro
• Vice Chair, Trustee Muccin
• Secretary, Trustee Huerster
• Fiscal, Trustee Krauss
201801-01 The motion passed.

It was moved by Trustee Dimovski, and seconded by Trustee Marmol:
The nominees be elected.
201801-02 The motion passed.

The minutes of the December 14, 2017 meeting were approved. Moved by Trustee Quinn, seconded by Trustee Krauss, and passed.

NOTE: Seven motions were reviewed, moved on, seconded, and voted on as a group (201801-03 through 201801-09). Trustee Levine moved that the motions be approved as a group, and Trustee Quinn seconded the motion. Their names appear on each of these motions, listed below. The motions are listed separately, but they passed in a group vote, after being reviewed and discussed individually by the Trustees & Liaisons present.

After discussion, it was moved by Trustee Levine, and seconded by Trustee Quinn, that:
It is hereby resolved that the Board of Trustees of the Mount Pleasant Public Library will hold monthly meetings at 7:30 PM on the third Thursday of each month except in August. Meetings will be held in the Board Room of the library.
201801-03 The motion passed.

After discussion, it was moved by Trustee Levine, and seconded by Trustee Quinn, that:
It is hereby resolved that the Library Board of Trustees retain the services of Mark Tulis, Esq., a partner in the law firm of Oxman, Tulis, Kirkpatrick, Whyatt and Geiger LLP as Library attorney.
201801-04 The motion passed.

After discussion, it was moved by Trustee Levine, and seconded by Trustee Quinn, that:
It is hereby resolved that the Library Board of Trustees authorizes the payment of claims for utility services (such as electric, gas, water, sewer, telephone), postage, payroll and payroll related expenses (such as Social Security and withholding taxes) prior to the Library Board’s approval of the warrant. All such claims must be presented for approval at the next regular Board meeting.
201801-05 The motion passed.

After discussion, it was moved by Trustee Levine, and seconded by Trustee Quinn, that:
It is hereby resolved that the Town Comptroller be authorized to transfer funds between the Library and the Town prior to the Library Board’s approval.
201801-06 The motion passed.

After discussion, it was moved by Trustee Levine, and seconded by Trustee Quinn, that:
It is hereby resolved that the Journal News be named the sole newspaper of record for the Mount Pleasant Public Library because it meets all criteria for a “newspaper of record” for the area serviced by the library.
201801-07 The motion passed.
After discussion, it was moved by Trustee Levine, and seconded by Trustee Quinn, that:
It is hereby resolved that the following banks are designated as Depositories:
• JP Morgan Chase Bank
• Signature Bank
• Tompkins Mahopac Bank
201801-08 The motion passed.

After discussion, it was moved by Trustee Levine, and seconded by Trustee Quinn, that:
It is hereby resolved that the Library Board approves the 2018 IRS Mileage Reimbursement Rate of 54.5c per mile
201801-09 The motion passed.

After discussion, it was moved by Trustee Krauss, and seconded by Trustee Marmol, that:
It is hereby resolved that the Town Comptroller be authorized to:
• Pay all vouchers reviewed and approved by the Library Director and the Town Comptroller, for the month of January 2018, for a total of $108,524.03
• Pay Plan A $2,000 for consulting services
201801-10 The motion passed.

After discussion, it was moved by Trustee Huerster, and seconded by Trustee Krauss, that:
It is hereby resolved that the Library Director be authorized to sign a contract with Lothrop Associates for Architectural Services for a fee of $63,582
201801-11 The motion passed.

After discussion, it was moved by Trustee Dimovski, and seconded by Trustee Krauss, that:
It is hereby resolved that the Library Director be authorized to sign a contract with Stuart Vance Designs for Graphic Design Services for an annual fee of $11,520
201801-12 The motion passed.

After discussion, it was moved by Trustee Dimovski, and seconded by Trustee Krauss, that:
It is hereby resolved that the 2018 Gift Fund Budget, with anticipated expenses of $45,750, be approved
201801-13 The motion passed.

After discussion, it was moved by Trustee Quinn, and seconded by Trustee Muccin that:
It is hereby resolved that
• Carolyn Sweeney be appointed to the position of Senior Library Clerk, effective January 22, 2018, at the annual salary of Three-quarter Time Grade 2, Step 6, as detailed in the Authorized Personnel Salary Schedule 2018, approved December, 2017
• Geraldine Argentina be confirmed as an employee at the level of Library Clerk, Step 2, effective January 1, 2018. Her omission from the 2018 Authorized Personnel Salary Schedule was an oversight
• Andrew Redahan be appointed to the position of three-quarter time custodian, effective on or after January 22, 2018, at an annual salary of Three-quarter Time Grade 2, Step 3, as detailed in the Authorized Personnel Salary Schedule 2018, approved December, 2017
• Matthew Stephens be appointed to the position of three-quarter time custodian, effective on or after January 22, 2018, at an annual salary of Three-quarter Time Grade 2, Step 3, as detailed in the Authorized Personnel Salary Schedule 2018, approved December, 2017
201801-14 The motion passed.

After discussion, it was moved by Trustee Muccin, and seconded by Trustee Marmol, that:
It is hereby resolved that the Library Director be authorized to sign a contract with Environmental Compliance Management Concepts for Oil Tank Compliance Services for an annual fee of $1,495
201801-15 The motion passed.

Director’s Report and Points of Discussion

Director Fearon reviewed steps taken so far to reconfigure the parking lot and develop a policy to address the situation there at the end of the school day. Village Trustee Joe Stargiotti will invite Police Chief Erik Grutzner and Jeff Econom P.E, Superintendent of Public Works/Village Engineer to a meeting at the Library to discuss the parking lot on Thursday, Jan. 25, 2018. Trustees Calabro and Huerster will attend, in addition to Director Fearon, Assistant Director Gufarotti, and Martha Mesiti.

Trustee Muccin moved for adjournment at 8:40 P.M., seconded by Trustee Dimovski. The motion passed.

Next meeting: Thursday, 2/15/18 at 7:30 P.M.

Respectfully submitted, Robert Huerster